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Elizabeth City Area Chamber of Commerce
Events and Marketing Manager Job Description
Events
Events and Marketing Manager Job Description
Events
- Plan, direct, manage, and oversee the activities and daily operations for all Chamber events including, but not limited to: Annual Dinner, Business Expo, Paired, Golf Outing, Economic Forecast, Bowling nights, Business After Hours, Ribbon Cuttings, Lunch Bunches, Teacher of the Year Celebration, Job Shadow Day, Coast Guard activities
- Conduct event committee meetings, generate agendas
- Create invitations for print and email, send proof to host, send distribution list to printer
- Create and print tickets
- Create and print event programs
- Maintain Chamber Calendar of Events (Website, document, white board)
- Call on members for donations for auctions, raffles, goody bags
- Secure vendors
- Sell booths, teams, etc
- Generate ideas to keep existing events relevant and exciting, develop ideas for potential new events
- Update all event forms annually
- Coordinate the transportation of items for events
- Take photos at events
- Line up dignitaries for events that require them, and make them aware of their need to speak at the event
- Order trophies, plaques
- Power Point presentations as needed
- Promote ticket sales
- Track RSVPs and report to host on Business After Hours and Ribbon Cutting events
- Collaborate with COA Small Business Center and SBTDC to create and execute seminars to benefit Chamber members
- Set up and clean up boardroom as needed for events and meetings
- Be prepared to step in at events to speak, or to attend outside events to represent the Chamber as needed
- Track Corporate Partner benefits:
- Contact Corporate Partners to remind them of their available benefits for specific events
- Checklist of names, benefits used (e-blasts, banner ads, etc)
- Contact Corporate Partners to confirm their donation of e-blasts to another party
- Create annual report for Corporate Partners (how many events they were promoted at, how many e-blasts were sent with their logos, etc)
- Collaborate with media and other local Chambers to promote our events and programs
- Social Media:
- Update Facebook and Instagram as needed – posting event pictures, Chamber events, relevant content, and sharing members’ posts
- Explore other Social Media platforms: Twitter, LinkedIn, etc.
- Attend classes as needed to update social media skills
- Create monthly e-newsletter
- To be sent the first business day of the month
- Gather submissions for monthly ambassador, board member, business of the month, President’s report, renewing members
- Create Event and Corporate Partner eblasts
- Create marketing materials as needed
- Update marketing materials annually/as needed
- Maintain Constant Contact database
- Submit President’s Message to Albemarle Tradewinds monthly
- Website
- Website maintenance – including updates to Board of Directors and committee pages, sponsor logos
- Participate in ChamberMaster website webinars
- Create a cheerful and positive first impression
- Answer phone and door as assigned
- Board Meetings
- Create board packets – distribute via email 3 days prior to meeting, print a few copies for the meeting
- Attend meeting, take attendance and minutes
- Order and pickup coffee
- Create and maintain relocation packages
- Upkeep of lobby materials
- Assist other staff members as needed
- Collection calls as needed
- Assist with soliciting donations as needed
- Microsoft Office, Canva, Photoshop, Constant Contact
- Should be able to
- Stand or sit for long periods of time
- Walk up and down stairs
- Lift boxes weighing up to 25 pounds
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